In response to a set of partnership requests and in order to enlarge the scope of the project in terms of both

  • the number of pilot sites participating in the evaluation of the socio-economic impact of the universAAL platform, and
  • the variety of applications and services available for piloting on top of the unniversAAL platform,

the steering board of the ReAAL project agreed on a set of terms for partnership in compliance with the project objectives during its meeting on April 26, 2013.

Partnership opportunities

The following types of partnership are possible:

Associated Pilot

A non-member existing piloting initiative(represented by its lead partner) can become an associated pilot if it is considering to perform real-life experiments with the universAAL platform.

Associated Vendor

An associated vendor is a vendor who wants to adapt one or more of its products to the universAAL platform, e.g. in order to have the chance that its products are used by member or associated pilots.

Associated Project

An R&D Project that has decided to use the universAAL platform as the integration framework for their R&D can ensure technical Support through a partnership with ReAAL even if they are not a piloting project.


Partnership benefits

Software can hardly be bug-free and fulfil all wishes; additionally, universAAL introduces a shift of paradigm in programming due to support for semantic interoperability so that often programmers feel to need help beyond the provided documentation. Therefore, technical support is of utmost importance for more confidence in using universAAL and ensuring problem resolution as well as alignment with the latest developments.

Since ReAAL has the original key developers of universAAL on board, its support system is de facto the most competent reference for organizations that plan to start to use universAAL. Having the mission to foster the creation of an ecosystem around universAAL as the common open platform for active and independent living, ReAAL makes this offer despite the risk of higher overhead, in order to speed up the maturing process and achieve a greater impact by a larger ecosystem.

With ensured technical support, associated partners will eventually be among the early adopters of universAAL and can therefore influence the related emerging interoperability standards effectively.

Additionally, associated partners will have an early access to the ReAAL Knowledge Portal as it is being built and fed with content, this way becoming a forerunner in future-proof and sustainable rollouts.

Terms of partnership

  • Associated partners are not members of the consortium, and hence do not sign the ReAAL Grant Agreement with the European Commission. Normally, they do not receive any funding either (there is a temporary exception for associated pilots, as indicated in the corresponding open call).
  • The partnership will be established formally by signing an agreement with ReAAL's coordinator (contact data to be found under Project Description). A formal request for partnership is necessary that specifies the type of requested partnership (associated pilot / vendor / project). A technical attachment to the request must provide further information about the motivation, context and extent of using universAAL. In particular, associated pilots should provide a good summary of their piloting concept.
  • The ReAAL coordinator signs the agreement in the name of ReAAL’s whole consortium after ReAAL’s steering board confirms the partnership.
  • Associated partners will then be able to formulate their requirements from universAAL as well as their issues and questions related to the usage of universAAL and submit them to work package 2 of the ReAAL project (short, WP2) using WP2’s internal communication channels as if they were consortium members; ReAAL’s WP2 will try to consider them in its planning as far as possible.
  • Associated partners will also be able to use ReAAL's knowledge portal equally like consortium members, when they also commit to share own experiences in it.
  • Associated partners can ask the coordinator or their WP2 contacts to connect them to experts in the ReAAL consortium who have experience in a specific field in order to get advice with regard to resolving their specific problems; this request will then be forwarded internally to the ReAAL consortium and if volunteers are found who can help, the direct connection will be created.
  • Upon request by an associated partner, face-to-face or virtual meetings can be organized. Associated pilots may also attend project meetings; upon such request, ReAAL consortium will decide how to organize the participation.
  • Associated partners must commit to using the evaluation framework of ReAAL for collecting data from their experiences and provide the ReAAL project with a report summarizing the results of the evaluations.
  • Both sides of an established partnership create public Web links to the Homepages of each other by also including the other partner's logo, if appropriate.
  • Being no member of the ReAAL consortium, associated partners will not be involved in the internal decision making processes of the ReAAL project; however, possible feedback and comments by associated partners will be communicated with the related project organs.
  • If a member or associated pilot asks for access to products readily adapted to universAAL, the related investors and vendors negotiate for their sales conditions. Such negotiation will take place in good faith to agree on Fair and Reasonable conditions, especially if the adaptation to universAAL was done by EC funding.

Possibility for partial funding of associated pilots

In March 2014, the ReAAL Steering Board made a proposal to the European Commission for using the floating part of the project budget for providing some funding to European associated pilots under certain circumstances. This proposal was finally accepted with the following conditions:

  • funding can be provided only to existing initiatives with ensured financing for all costs other than the eligible costs explicitly specified further below;
  • the piloting concept must include at least two “universAALized” applications, each with minimum three months of universAAL-based operation within ReAAL timeframes; and
  • they must use the ReAAL multidimensional evaluation framework in the same manner like the member pilot sites and provide the same kind of evaluation reports.

Extent of funding

  • Funding rate is 46% of reported eligible costs that has been accepted by both ReAAL management and the European Commission.
  • Direct personnel costs of the stakeholders involved in the piloting initiative (+30% flat rate for overhead) are eligible for the activities
    1. adaptation to universAAL
    2. evaluation based on ReAAL OPEA framework
  • Non-personnel costs occurred in the context of the above activities can also be eligible if it can be shown that they are additional costs enforced because of "universAALization".
  • No pre-financing will be provided. Payments will be bound to the acceptance of ReAAL's interim and periodic reports by the European Commission and will amount to 46% of reported and accepted costs. Therefore, interim & periodic reports of ReAAL will have a dedicated subsection summarizing the status of the associated pilots and the related costs.


  • Submit your proposal to a-pilots(at) using the template for piloting concepts (see below) at any time within 2014 (there is no specific submission deadline), as long as the call is open. The call will be closed by the end of 2014.
  • For piloting concepts evaluated positively, a concrete agreement with the proposer will be prepared using the proposed piloting concept as the technical attachment. The draft agreement will be sent to the European Commission and will only be signed after the EC approval.

Supporting Material

For more information and related questions, please contact: a-pilots(at), +33 1 44 70 61 08